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How to Conduct an Online Board Meeting

Virtual board meetings are now a permanent part of many companies’ board member and director engagement. While remote working used to be viewed as an option to help organizations through the COVID-19 epidemic, it’s now an option that is incorporated into their board member and directors engagement. However, just like any other new venture, it may require some time for boards to feel comfortable and productive in a virtual setting.

It can be challenging to create a sense camaraderie or interaction in a virtual setting as it is in a real one. Adding an interactive component to meetings, such as breakout sessions, quizzes or even a poll can be useful in breaking long presentations and allowing more participation. Another issue is that people who aren’t accustomed to using teleconferencing or video conference platforms may be intimidated by using the internet. This can lead to lower engagement levels than usual.

It is essential to select an online platform that is simple to use for online board meetings. It’s beneficial to run through the technology before the meeting to ensure everyone is equipped with the right equipment and can participate without any problems. It’s also beneficial to limit the length of online meetings in order to prevent screen fatigue, as people may get uncomfortable after looking at the computer screen for long. A short agenda with estimated times for each item can help the chair control the meeting and keep the pace moving.

www.justboardroom.com/board-meeting-preparation-checklist/

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